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    PrivacyPerfect Software Features

    Explore some of the many features of the high-end compliance software

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    Workflows

    PrivacyPerfect has a built-in status-based workflow. It uses the 'Status' set for each processing record to trigger a certain workflow: Draft, Provisional, Requested, Approved, Disapproved, Withdrawn, Redundant.

    For instance, a typical workflow would go as following.

    Image result for icon checkmark in circle A record is created and is automatically has the status set to 'Draft'

    Image result for icon checkmark in circle Once the record is completed and is set to 'Provisional' or 'Requested', the record will be locked from editing, and the Privacy Officer of the organisation will be notified for their need of action.

    Image result for icon checkmark in circle The Officer can then decide to mark them as Approved, Disapproved, or Redundant.

     


     

    Access Management

    Set up an organisational hierarchy and make sure each user has the proper rights for viewing and editing privacy records. You can customize each user's access, or use the standard roles within the software.

    Standard roles included are:

    Image result for icon checkmark in circle Administrator

    Image result for icon checkmark in circle Chief Privacy Officer

    Image result for icon checkmark in circle Privacy Officer

    Image result for icon checkmark in circle Business user

    Image result for icon checkmark in circle Read-only user

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    Templates

    Several templates are available to make your duties as a Privacy Officer smoother and more efficient.

    Templates include

    Image result for icon checkmark in circle List of over 250 personal data items

    Image result for icon checkmark in circle Processing templates

    Image result for icon checkmark in circle Templates for HR processings

    *available upon request

     


     

    Security measures 

    Image result for icon checkmark in circle Using SSO (Single Sign-On), users can access PrivacyPerfect without the need for an additional user name and password. This means that you only have to logon to the software once. 

    Image result for icon checkmark in circle Multi-factor authentication (MFA) is also an option to take your security measures further. This feature allows the administrator of software to set MFA to off, optional, or obligatory, for each role. When active, a user should use a mobile app to generate a so-called one-time passwords (OTPs) when logging into PP. This increases security of password combination as users can authenticate on the internal company network. 

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    Concepts explained

    It's almost impossible to keep track of every legal concept and ground in today's ever changing world. Therefore, all fields have help texts next to them, to make sure you use your time the most effective way.

    Including:

    Image result for icon checkmark in circle Complicated legal concepts explained

    Image result for icon checkmark in circle Requirement for each field explained

    Image result for icon checkmark in circle Help text available for each field